South Ward Allotments

At Kennington, Oxford

Committee Meeting 17th February 2011

February 20, 2011 by admin

SOUTH WARD (KENNINGTON) ALLOTMENTS ASSOCIATION

COMMITTEE MEETING 17th February 2011

MINUTES

Present:

  • David Allen (Chair),
  • Tim Gardiner (Secretary),
  •  John Card (Treasurer),
  • Emma Tinker,
  • Dick Webb,
  • Pete Mulvany,
  • Sandra Mulvany
  1. Apologies received from Brian Maisey. Moira Wilson has resigned having given up her plot.
  2. Minutes of the meeting of 14 October 2010 were approved and signed.
  3. Matters arising:
    • Clause re safety of children will be drafted into the associations rules and regulations for approval at the AGM in April.(TG)
    • Water tap to be fitted on to tank at plot 206 (PM)
    • Decision on purchase of bench(es) was once again deferred.
    • Plot 297 is being cleared by Garden Rescue on 25 February. (now postponed until drier period)
  4. TG reported that there were currently 4 x 10 pole and 1×5 pole plots vacant.
  5. Seven plot holders have been sent letters warning them of the need to achieve the 90% cultivation policy this year and so far four of these have replied their intention to comply.
  6. The repairs to the shed roof will be dealt with in the spring(DA). A grant from Kennington Parish Council of 200 towards this has been made.
  7. JC reported that a financial surplus of 1000 was currently being shown but this is more likely to be a small loss for the year. The accounts will show the one off exceptional costs incurred this year so members can see the overall picture.
  8. Discussion took place regarding the job descriptions that DA had drafted (which all were in agreement with) and it was decided that TG and DA will circulate a letter to all members advising them of the vacancies of Secretary and Lettings Secretary and Treasurer – note that John Card  intends to stand for re-election this year.
  9. It was agreed to obtain samples of rod protection caps as a risk assessment showed that they did present a medium degree risk. Cost for pack of 2500 is 173.18 which the committee agreed that,, subject to the samples being satisfactory, it was in order to purchase.
  10. It was agreed that TG would approach Thames Water regarding their recent offer of an amnesty for customers who have not been charged for water in the past.
  11. Adopt a tree 2011 – DA will re- issue a list of members who will participate this year. Requests for helpers will be contained in the letter re; vacancies.
  12. Dates of next meetings:
    Thursday 21 April 2011
    Committee   7.00 pm
    AGM            7.15 pmThursday 20 October 2011
    Committee   7.00 pm

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